Clinical practicum management for clinical psychologist trainees.
Track clients, sessions, notes, ROM scores, supervision hours, and reports in one place.
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Scheduled Sessions
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Documentation
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Progress Tracking
Select a placement to view progress.
Statistics
Select a placement to view stats.
Reschedule Session
Edit Session
Client List
Tip: Click a column header to reorder the list by that field.
Alias
Age
Date of Intake
Presenting Issue
Memory Cues
Status
Status Description
Completed Sessions
Actions
Schedule Session
Add New Client
Add Session
Sessions
Session Date
Type
Duration (min)
Venue
Agenda
Client (Alias)
Actions
Clinical Reports
Generate detailed reports of your clinical activities in different formats
MCP Clinical Practicum Logbook
Clinical and supervision logbooks combined into one document
Word Doc Format
Clinical Logbook
Comprehensive daily log with reflections and weekly summaries
HTML Format
Supervision Report
List of supervision sessions with totals and notes
Word Doc Format
Combined Hours (All Placements)
Totals across every placement for your account
View Only
Summary Report
Condensed text-based overview with totals and progress tracking
Text Format
Data Export
Raw client and session data for analysis in Excel or other tools
CSV Format
Generating report...
About InsightTrack
Log your clinical practicum hours accurately, document sessions, and build your logbook as you go.
Pick your placement in the top bar first. It controls what you see in Overview, Additional Entries, progress and reports.
Getting started
Set up your practicum. Open Account → Settings, add your practicum, choose the placement site, set the start and end dates, and add your supervisor. Enter this semester's hour targets, not the 1,200-hour total (see Hour targets).
Add a client. Use an alias or initials only, never a real name. Then schedule sessions from List Clients or Add Session.
After each session, mark it Completed and write the case note. Overview lists completed sessions that still need a note or reflection.
Log everything else in Additional Entries: activities, supervision and daily reflections.
Check your progress on Overview, then generate your logbook from Reports before your supervisor signs it.
Where do I log this?
Based on the University of Cyberjaya Clinical Practicum Handbook (effective 1 March 2025) and the MQA Programme Standards for Psychology (2023). Other universities may count differently, so check with your coordinator.
Which category to log each practicum activity under
What you did
Log it as
How in InsightTrack
Therapy session (individual, couple, family or group)
Staff meetings, orientation, referrals, filing, site admin
Report & admin
Additional Entries → Add activity.
Do not log: driving or travel time, studying for exams, playing games, watching films, and phone calls (unless crisis intervention).
Heads up: Sessions under 20 minutes are counted as case management (Report & admin).
Hour targets: enter this semester only
When you add a practicum in Settings, enter the minimum hours for that semester. InsightTrack measures your pace against the practicum's end date, so entering the full 1,200 hours on a single semester will always show you as far behind. Use Reports → Combined Hours to see your total across all placements.
Minimum hours per practicum, University of Cyberjaya
Practicum
Assessment
Intervention
Supervision
Other
Total
Practicum 1 (MCP 5134)
50
70
30
90
240
Practicum 2 (MCP 5146)
100
140
60
180
480
Practicum 3 (MCP 5156)
100
140
60
180
480
Programme total
250
350
150
450
1,200
"Other" in the handbook is Professional Development plus Report & admin in InsightTrack. At least 600 hours must be direct client contact (Assessment + Intervention). The MSCP expects 700.
Common questions
No. Enter the minimums for the current practicum only. Hours accumulate across practicums toward the 1,200 total, and Combined Hours shows that running total.
Yes. Add an activity under Assessment or Intervention, matching the client work the note covers. Case notes and progress notes count toward direct contact, so do not log them as Report & admin.
Professional Development. This also covers researching treatment strategies, studying the DSM, reviewing recordings and peer support.
No. The session itself counts once, from Add Session. Only the extra time around it, such as writing the note or preparing, goes in Additional Entries.
No. Only face-to-face supervision counts toward the 150 supervision hours. MQA also expects at least half of those hours to be one-to-one, so record individual and group minutes separately.
A code or initials that only you and your supervisor can match to the client. Never use a real name, and anonymise anything you paste into case notes.
Where things are
Overview
Scheduled sessions, sessions needing notes, progress and statistics for the selected placement.
List Clients
View, edit, schedule, timeline, discharge note and outcome measures for each client. Click a column heading to sort.
Add Session / List Sessions
Create, edit and complete sessions, with case notes (Plain text or SOAP), reflection and Therapist SRS.
Additional Entries
Activities (including batch entry), supervision and daily reflections. Filter by date, range or type.
Settings (profile, signature, practicums, supervisors), Subscription and Logout.
Outcome measures: ORS, SRS and Therapist SRS
The ORS is completed by the client at the start of each session and the SRS at the end. You record your own prediction of the client's SRS with the Therapist SRS checkbox in the case note, then compare the two to spot surprises worth discussing.
The Partners for Change Outcome Management System (PCOMS)
Integrated into InsightTrack, PCOMS utilizes two brief, four-item scales to transform therapy from guesswork into an evidence-based, data-driven partnership.
ORS — Outcome Rating Scale
Administered at the BEGINNING of each session. Measures well-being across four dimensions:
Individual: Personal well-being
Interpersonal: Family and close relationships
Social: Work, school, and friendships
Overall: General sense of well-being
Early Warning System: Tracks progress trajectory and alerts if a client is not improving.
SRS — Session Rating Scale
Administered at the END of each session. Measures the therapeutic relationship across four elements:
Relationship: Heard, understood, and respected?
Goals & Topics: Addressed what the client wanted to work on?
Approach/Method: Felt like a good fit?
Overall: Was the session right for the client?
Culture of Feedback: Invites constructive criticism to adjust approach immediately.
How the Combination Improves Outcomes
Decrease Dropout
Identifying a drop in SRS often precedes quitting therapy.
Reduce Failure
Real-time feedback rescues "at-risk" cases.
Boost Effectiveness
Higher effect sizes and more clients reach recovery.
Advancing Toward Clinical Excellence
Beyond individual client care, the ORS/SRS combination provides the hard data necessary for Deliberate Practice. InsightTrack aggregates this data to help you:
Identify your clinical baseline
Pinpoint specific "problematic patterns" or blind spots
Set individualized learning objectives
Work with a coach to achieve superior therapeutic results
Additional Measures (optional): BDI, BAI, PHQ-9, GAD-7, etc.
Additional measures serve as symptom tracking at beginning, mid, and end of therapy.
Every Session
ORS & SRS are administered every session:
ORS — At beginning of session
SRS — At end of session
Pro Tip
Use laminated paper versions for clients to mark with a whiteboard marker while digital client-facing administration is being developed.
Clinician Prediction
Therapist SRS:
Clinician rates their own prediction for each of the 4 SRS domains
Compare with client's actual SRS to identify "surprises"
Discuss discrepancies with client to strengthen the alliance
Enter in case note by clicking the "Therapist SRS" checkbox.
Quick Workflow Summary:
ORS — Client completes at session start (paper version → clinician adds via Add Measure)
Conduct session as usual
Clinician prediction — Rate your own SRS predictions (4 domains) and note them
Client SRS — Client completes at session end (paper version → clinician adds via Add Measure)
Compare — Check for discrepancies between your prediction and client's rating
Discuss — If there's a "surprise," explore it with the client
Document — Enter your predictions in the case note using the Therapist SRS checkbox
Remember: Additional measures (BDI, BAI, PHQ-9, GAD-7) can be used at beginning, mid, and end of therapy for broader symptom tracking.
Training setup
Manage your practicums, required-hour targets, and supervisors.
Therapist profile
Document branding
Manage your signature for generated documents.
Signature
Shown on generated documents. PNG or JPEG, up to 2 MB.
Not added
Account-wide setup
These practicums and supervisors are available across your account. Select any item below to view or edit it.
Practicums
All practicums connected to this account
Select a practicum to edit
Supervisors
All supervisors connected to this account
Select a supervisor to edit
Additional Entries
Activities, supervision and daily reflections in one place
Placement: —
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Other Activities (Batch Entry)
Placement: —
Use this form to add multiple supplemental activities at once. Enter either an end time or a duration; the other field will be calculated automatically.
